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Private executive and family in search of experienced
Household Manager / Personal Assistant for a large estate in the River Oaks
area. Must have previous management experience and also be available to work a
flexible schedule (at times weekends, evenings, and/or holidays). Bilingual
Spanish a plus. Duties will include the following:
Manage and Supervise Staff:
- Responsibilities will include all aspects of managing the
property including the supervision of approximately 12 housekeeping and wait
staff employees.
- Accomplish objectives by supervising staff, organizing
and monitoring work process.
- Support and respect staff regarding issues or concerns
they may have and implement team building techniques to maintain good
communication and productivity.
- Develop and assign staff work schedule.
- Delegate tasks on a daily basis.
- Distribute payroll accordingly.
- Resolve problems and implement new procedures as needed.
Property Maintenance:
- Perform daily walk through of property and residence to
note/address any security and maintenance concerns (Example: note falling tree
limbs, light bulb replacements, furniture repair, water leaks, etc.).
- Schedule and meet with vendors as needed regarding
property maintenance or repairs (plumbers, landscapers, HVAC, pool, etc.).
- Research and gather information on potential contractors
regarding improvements or renovations at property or residence; request
bids/proposals, relay related information and discuss with homeowner.
- Handle security service schedule and review the security
activity reports on a daily basis.
- Work closely with offsite administrative personnel
regarding scheduled events or any other matters regarding property.
Events:
Assist homeowner in coordinating and planning events and
activities including:
- Planning of Menu
- Wine Selection
- Linen Selection
- Ensure adequate staff on schedule
- Valet
- Décor
- Florist; etc.
General Responsibilities:
- Handle incoming telephone calls, transfer accordingly
and/or take detailed messages.
- Ordering items requested by homeowner.
- Driving and shopping as needed.
- Maintain household filing system.
- Make sure all silver is cleaned, polished and ready for
use at all times.
- Submit invoices for payment approval and mail payments
accordingly.
- Greet guests and notify homeowner of arrival.
- Handle incoming registered/certified mail, courier
deliveries, FedEx and UPS deliveries.
Benefits:
- Health Insurance is provided at no cost to the employee
for the employee and the employee’s family.
- Life Insurance is provided for the employee at a value of
three times their annual salary, up to a limit of $400,000.
- Dental and Vision Care Insurance is provided at no cost
for the employee and employee’s family.
- Long-term Disability is provided at no cost for the
employee.
- Accidental Death and Dismemberment is provided at no cost
for the employee.
- 401(k) Plan – an employee is eligible after 90 days of
employment with immediate 100% vesting. The Company matches 100% of the
first 3% of contributions; 50% of 4 to 5% contributions.
Compensation: Salary dependent upon experience.
Requirements:
Must have previous management experience and also
available to work a flexible schedule (at times weekends, evenings, and/or
holidays). Bilingual Spanish a plus.
Skills/Qualifications:
The candidate must have a flexible schedule as they may
be required to work holidays or overtime. In addition, he/she will
eventually be listed as primary contact to address matters such as an emergency
maintenance, staff, or security issue that may occur during their respective
off hours.
The candidate should:
- Have excellent management, organizational, communication
and problem solving skills.
- Work well within a team or independently.
- Have an assertive, positive attitude with good
presentation.
- Be familiar with general office equipment (computer,
fax/copy machine).
- Bilingual: English/Spanish (preferred).
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